Domestic and International Remote Work
Resources:
UMSI HR - umsi.human.resources@umich.edu
Summary:
On September 16, 2024, the university launched system enhancements and resources for remote/hybrid work through Ways We Work, an initiative that also established modes of work. The enhancements include centralized work data and more detailed job postings along with resources to help units strengthen their workplace practices.
The Remote Work Collection System is a major enhancement that integrates the collection of remote work arrangement data into Employee Self Service within Wolverine Access, the university’s online portal for accessing services and employee information. Having this information centrally for the entire university enables the university to make more informed decisions about human resources policies, workplace practices, office space needs, and resource allocation.
Policy:
All regular staff, temporary staff, and research fellows (postdocs) working in a hybrid or mobile/remote mode of work are required to enter agreement information into the system (Wolverine Access > Employee Self-Service.) Employees who work fully onsite are not required to enter information; however, the employee’s supervisor must notify UMSI HR (umsi.human.resources@umich.edu) to ensure proper reporting.
Work outside of the U.S. or from a U.S. Territory is not permitted. Due to international labor and tax laws, employment outside of the U.S. requires review, consultation, and will require permission from central administration (OGC, University HR, others) prior to extending an offer/approving an arrangement. Please reach out to umsi.human.resources@umich.edu with any questions.
Work outside the state of Michigan requires additional tax paperwork to be completed. Employees may need to consult with a tax advisor regarding their personal tax situation. If the employee is working in another state for 30 or more days in a calendar year, it is the employee's responsibility to submit State Tax Withholding forms to Payroll to have taxes withheld for the state in which they are performing services. It is also the employee's responsibility to confirm local income tax obligations and to make quarterly estimated tax payments to their locality for these situations.
Employees must submit a new remote work agreement in the system if any changes to the mode of work occur. Remote work agreements must be reviewed on an annual basis.
Process:
Please review the Remote Worker MyLinc System Documentation on how to complete or approve/deny a remote work agreement. The MyLinc guide contains helpful screenshots as you work through this process.
Supervisor has a discussion with their employee about mode of work and expectations when working in a remote or hybrid setting
Employee submits their remote work agreement through Wolverine Access > Employee Self Service > Remote Worker
Employee’s supervisor approves, denies, or pushes back the remote work agreement submitted by the employee through Wolverine Access > Manager Self Service > Remote Worker
If approved, the agreement will be routed to UMSI HR for final approval
If denied, the agreement will be sent back to the employee
Further discussion on the denial should take place
After the discussion takes place, the employee can make any necessary changes and resubmit their remote work agreement for approval
UMSI HR reviews the employee’s remote work agreement
If approved, the employee is all set and the remote work agreement will be reflected in the system
If denied, UMSI HR will discuss it with the supervisor and will inform them of actions to take